​NIWA BOOK STORAGE POLICY

Effective: March 21, 2023

As a convenience for members who participate in multiple events throughout our event season (May-December), NIWA has obtained a temperature-controlled storage unit. This saves members from constantly having to ship their books to and from events. However, before you send your books there are things you need to know.
 
Rules:

• Members may store up to 6 copies of each title they are actively promoting at events. These books will be stored in bins marked with the author’s name and titles.
• An annual storage space fee of $7.00 will be assessed when books are entered into storage.  (After the initial assessment, the fee is due every January 1st.) The fee is based on the space occupied by a single bin (11"w x 16"d x 7"h) of books. When an author exceeds the capacity of a single bin* and requires a second, they will be notified by email, and if they agree, another $7.00 fee will be assessed. If the author doesn’t agree to the second fee, they will be required to remove the excess books until they are again within the limits of a single bin space. (*Since books vary in size from leaflet to tome, it is not possible for the Storage Librarian to give any estimate as to the standard number of books that will fit in a single bin.) You can pay your storage fee HERE. 
• When a copy of your book sells, you may replace it with another copy but you MAY NOT exceed the 6-copy per title limit.
• Should an author decide to stop promoting any titles, it is their responsibility to remove those titles from storage. They need to contact the Storage Librarian and make arrangements to either pick them up or have them shipped back to them at their expense.
• Members who do not send their titles to a minimum of 6 events in the season will be asked to remove them either by picking them up or making arrangements to have them shipped back to them at their expense. If arrangements are not made within 30 days of being notified, the books will be considered abandoned and will become the property of NIWA and disposed of.
• Should a member decide not to renew their membership, they have until February 1st to remove their books from storage or they will be considered abandoned and will become the property of NIWA and disposed of.

 
Before you send your books to storage:

• Contact the Storage Librarian at storage@niwawriters.com. Let him know the titles and how many copies you want to send. The Storage Librarian will provide you with instructions.
• If shipping your books, include a packing slip listing the titles and the number of copies you are sending.
• If you are delivering your books, include with them a list of titles and the number of copies.
• Before your titles will be accepted, you must pay the storage fee either online via our website or by a check given to the Storage Librarian at the time of delivery.
• Before sending any additional copies or new titles to the Storage Librarian, members must contact him first via email to let him know the title(s) and number of copies they intend to send. He may then advise you if another fee will be assessed.

​The Storage Librarian will create an inventory of the books a minimum of once a year, at the start of the event season. The inventory will be posted to the NIWA website. Between the online inventory and sales reports from events, it is each author’s responsibility to maintain a personal inventory of their books in storage.

NIWA will do its best to ensure the books in storage are maintained in good, sellable condition; however, NIWA is not responsible for damage to or loss of books stored. Storing your books with NIWA is done at your own risk.