NIWA EVENT ROLES & RESPONSIBILITIES POLICY
Effective: SEPTEMBER 1, 2023
In an effort to help our members to develop their sales skills, NIWA arranges to participate in several events each year. Generally, our event season begins in May and ends in December. These events provide opportunities for members to get their titles in front of the public.
There are four ways members can participate in events:
Based on the size of the space and the number of tables, each event has a limit to the number of titles that will fit. Therefore, each event will have a limit to the number of titles each author/penname can have on the table.
The number of copies of each title on the table is based on the number of days of the event. The figure was calculated using the averages of titles sold at events.
All events are listed on our website under Members Only > Events.
The deadline to sign up to participate is 1 week prior to the event or once the booklist has reached capacity for the event.
To sign up to participate members must go to the signup page and fill out the form. There are three parts to the form, be sure to submit each section:
ALL Participants when sending books to events:
Regarding the table set up –
Staff members should carefully pack the books into the bins keeping all copies of a title together, and if possible, all author titles together.
Tablecloths should be neatly folded, and any soiled tablecloths brought to the attention of the lead so the tablecloth can be cleaned before the next event.
All equipment, cashbox, and books should be returned to the Storage Librarian within 48 hours after the event unless prior arrangements have been made.
NIWA members will do their very best to ensure the safety of all books at events; however, not every visitor to our table/booth may have honest intentions. Should a book be damaged or stolen, NIWA is not responsible for the loss. It is part of the risk we all take when participating in events.